Display Check Register

Displaying Check Register ( Use t-code - FCHN)

Step 1) Give Paying company code
Execute

Step 2) Double click check to display check information

Here we see check details

Check Printing

Check Printing

Step 1) Select Printout/data medium tab

Step 2) For the program RFFOUS_C give the variant name A1
Select Maintain Variants button
Select for all selection screen radio button
Press enter

Step 3) Give Program run date, Identification feature, Paying company code, Payment method, Business area, House bank, Account ID and Check lot no
Select print checks check box, give printer name and select print immediately check box
Select print payment advice notes check box, give printer name and select print immediately check box
Select print payment summary check box, give printer name and select print immediately check box
Make number of sample prints 0
Select don't void any checks check box
Select attributes button

 

Step 4) Give the meaning
Select the save button

We get a message below

Select save buttonagain we get a message below

Step 5) Select the back arrow 2 times 
Select the Printout button

Step 6) Select start immediately check box
For job name - in place of question mark - give variant A1
Press enter

We get a message below

To view Check

To view Check

Step 1) From the menu select System - Services - Output Control

Step 2) Select Execute button

Step 3) Select spool no check box for CHECK
Select display contents button

we can see the print preview

Display Vendor Account

Displaying Vendor Account

Step 1) Select Vendor account number from the drop down menu and give the company code
Select Cleared items radio button
Select Normal items check box
Execute

Step 2) Double click KZ (vendor payment)

Step 3) Select call up document button in the next screen 
Select display document header button in the next screen

Press enter 

Purchase Invoice Posting

Purchase Invoice Posting (Use t-code F- 43)

Step 1) Populate the following fields: Document Date, Type, Company Code and Posting key.
Select the Vendor account from the drop down button
Press enter

Step 2) Populate the following fields: Amount, Business Area, Text, Posting key and Account.
Press enter

Step 3) Populate the following fields: Amount, Business Area and Text

Step 4) From the menu select document and press simulate to view the document details

Step 5) Select the save button we get a message below

Assign Payment Method in Vendor Master

Assigning Payment Method in Vendor Master

Path: Accounting -Financial Accounting - Accounts Payable - Master Records - Maintain Centrally - Change (Transaction code is XK02)

Step 1) Give the Vendor Account Number, Company code
Select Payment transaction check box under company code data
Enter

Step 2) Select the Payment method (A) check box that we defined

Step 3) Select the save buttonwe get a message below

Automatic Payment Program (APP) in SAP

Automatic Payment Program
The name itself conveys the meaning. Vendors who supply raw materials are to be paid. APP is used to manage all the payments. We must do the necessary customization and set up the payment program run. The APP run displays list of payments, we can block payment for any invoice if necessary, we can edit the paying bank details.
APP searches open items of vendors and due items of customers automatically. It further processes the open items for payment and customer due items for receivable. The most important advantage of APP run is it makes payment in one go. It reduces the manual work load of end users.

APP Customization

1. Set Up Payment Methods Per Country for Payment Transactions

2. Set Up Payment Methods Per Company Code for Payment Transactions

3. Set Up All Company Codes for Payment Transactions

4. Set Up Paying Company Codes for Payment Transactions

5. Creation of Sequential Check lots

6. Assign Payment Method in Vendor Master

End User Area

1. Purchase Invoice Posting

2. Set Up Bank Determination

3. Automatic Payment Program Run

4. To take Check Printing

5. To view Check 

6. Display Vendor Account

7. Display Check Register

Creation of Sequential Check Lots

Creation of Sequential Check Lots (Use t-code FCHI)

Step 1) Give the Paying company code, House Bank and  Account ID

Step 2) Select create button  in the next screen
Populate the fields: Lot, Check number, To and Short info
Select the Purchase date from the drop down menu
Deselect Non-sequential check box (For Sequential checks bank will give 1000 numbers)
Press enter

Step 3) Select the save button

We receive a message below

Set Up Payment Methods Per Country for Payment Transactions

Setting Up Payment Methods Per Country for Payment Transactions

Path: SPRO - Select SAP Reference IMG - Financial Accounting - Accounts Receivable and Accounts Payable - Business Transactions - Outgoing Payments - Automatic Outgoing Payments - Payment Method/Bank Selection for Payment Program - Set Up Payment Methods per Country for Payment Transaction

 Select the menu path  

Step 1) Select New Entries button

Step 2) Populate the fields Country, Payment method, Description
Select Outgoing Payments radio button
Select Check radio button
Select Document type for payment from drop down menu
Select Clearing document type form drop down menu
Give Payment medium program and Name of print dataset

Step 3) Select the save button we get message below